Required Regulatory Approvals

1. Joining a Project? - ask your mentor if they have an Institutional Review Board (IRB) approved protocol in place

   1. If they do, ask your Principle Investigator (PI) to add you as a co-investigator

   2. If they do not, you must work with your PI to submit a new IRB

2. New Project?

   1. If your study involves human subjects, you must have a protocol approved by University of Cincinnati’s IRB.  Study types include, but are not limited to:

      • All chart review retrospective projects

      • Projects involving anonymous or de-identified patient information

      • Case Series

      • Surveys

      • Quality Improvement Research, if you plan to publish

        **When in doubt, ask the IRB if one is required for your project.

   2. Submitting an IRB

      1. Your mentor will help you with this.

      2. Start at the IRB website.

      3. It usually takes a minimum of 6 weeks for protocols to be reviewed so it is important to start early. 

      4. You may also schedule an appointment with an IRB coordinator to help you through the process.

3. Once Complete

   1. IRB approval and VA R&D approval must be in place two weeks prior to the start of the project.

   2. Please submit the Medical Center Institutional Review Board Protocol Approval Notification (IRB approval document) to Jillian Nolte (jillian.nolte@uc.edu) or fax to the attention of Jillian Nolte to 558-3878. 

   3. Please save a copy for your file